Effective July 1, 2021.
Level I
$0 to $4,999
- Buy from district warehouse first (if available).
- District or state contracts should be used if applicable.
- Direct purchase by department with P-card, eCheck, or Purchase Order.
- One quote by phone or email is required at this level to generate a requisition. Please add in the notes in Skyward the vendor name and date the quote was received.
- Purchases may NOT be artificially divided in order to avoid the next purchasing level.
Level II
$5,000 to $14,999
- District or state contracts should be used first.
- Three telephone quotes must be entered in non-printed comments of electronic purchase order system for POs and eChecks. Provide the names of the vendors, the date, and the amount of each quotation for audit purposes. Purchasing will assist if needed.
- Equipment $5,000 and higher, plus items on the exception list, are to be recorded with the Fixed Assets Department. Equipment under $5,000 (single item) can be purchased using a supply account.
- Purchases may NOT be artificially divided in order to avoid the next purchasing level.
- No NPOs or P-cards at this level.
Level III
$15,000 to $49,999
- District or state contracts should be used first.
- Three written quotes must be attached in the electronic purchase order system on company letterhead or official quote sheet. Company name, representative name, date, and dollar amount must be on the quote.
- Purchases $15,000 and greater must be approved by the Director of Purchasing.
- Purchases may NOT be artificially divided in order to avoid the next purchasing level.
- No NPOs, eChecks, or P-cards at this level.
Level IV
$50,000 and Above
- Formal bid or contract must be conducted and approved by the Purchasing Department for purchases over $50,000.
- State contracts can be used.
- Purchases $80,000 and greater must be approved by the board of Education prior to ordering or initiating a purchase with the vendor.
- No NPOs, eChecks, or P-cards at this level.